BEC写作

BEC写作

良师益友网 BEC 专家

http://BEC写作指南

务便函与便条写作(一)商务便函 例一 SCHOOL OF

ENGNISH FOR

BUSINESS MEMORANDUM To: Mr.

Kingswick, Course

Coordinate From: Barnsby Campbel Date: 19

November 1995 Subj

ect: Lesson Plan for 28

November Lecture I

intend to teach memo writing in my next

lecture. I plan to cover the

following parts: 1.nside Address This

is

omitted in a

memo. As

internal

communication the reason is

obvious. 2.reeting It is more polite to put Mr., Mrs., or Ms

before and the office

after the name of the

recipient. Youmay sometimes address the

readers as a

group. 3.ubj ect This is a

phrase to tell reader what the memo is

about. Sometimes only he

phrase is given

withoutthe word Subj ect before it. 4.ody These should be

short, less than10 lines, and

concentrate on only one

paragraphone

idea

each.Sometimes for memos with three or more

paragraphs, it is

advisable to begin each with a

headingin capital letters to tell what the

paragraph is

about.

Another practice is

number the

paragraphs foreasy reference later on.

5.arbon copy This is

written as c.c. for short. As in a

letter, it lists the

persons

who are also

receiving the memo.

6.ignature Onlythe initialis need.

Theofficeand nameinprintof the write are

omitted. Inmore

casualmemos there is no

signature at all. Any

thoughts on

my

notes? Anything to add? Let me know at tea break. c.c. Mr. P.L. Duke, Training

Office.例二Internal MemorandumTo:Anne Bell From: Graham Davis Date: 23 March 1992 Subj

ect: Office

Furniture__________________________________________________________________________We need some

comfortable chains for

visitors to go in the

manager s

office Can you

arrange it? We need 10

chains in

either beige or dark brown. The

maximum you can spend is $

500.良师益友网 BEC 专家

http://例三Interoffice Memo To:

Richard Burley Dept: Market research Subj ect: Profits and

Southmoor Branch Date: May 10, 1998 I have

finished studying

theSouthmoor Branch sales figures for the

1stquarterand see they are about $

255,000 under

projections. That is

third straight quarter

thatSouthmoorhasfallenshort. Will you

prepare a new

analysis of the

Southmoor market

potential/ I know you did one ___and a good one

too___three years ago

before Southmoor opened. But maybe some factors have

changedand we need to look into them. Ben

Tebbins is

working up a

reportfrom the sales and

promotion angle.

He ll

finish about June15. If you could be ready then, we will get

together and see if we can solve the

Southmoor problem. TBac. CC: Ben

Tebbins(二)商务便条 例一电话留言 To: Mr.

Fevrier Message: Mr.

ReterSchulzcalledfromVienna,wantedyoutocallhimtodaybefore4pmoranytimetomorrow on

014569924Message taken by:

J.B.K.例二让秘书同志推迟约会 Miss Liu, I

vegotan

urgentmeeting today. Please

contactthe applicants to

postponee the

interviews tillfurther

notice.DS例三请假 To: Mr. Slater Message: I am sorry to tell that I won t be able to go to the office today due to a

sudden

dizziness. So I have to ask for a day s sick

leave.例四安排工作 To: Mr.

Richardson Message: Please send a

letter to Naves Limon in C.R. Find

out: Are they

satisfied with the order? Can we

provide any after sales

advice?Encourage repeat order

(三)商务便函分类范例 1交流意见 From: Chief

Executive To:

Production Director Subj ect:

Production

for

machinery for

Machine shop x As you know the

company is

contemplating opening a new

machine shop in the near

future.Our operations have been

expanding so

rapidly that such a

development now

appears

inevitable. There are a

number of

questions, which we need to be

thinking about and I

would be

gratefulto hear

you

opinion on the idea. 1.s to the choice of new

machinery I

would like to know whether you think we

should buy or hire new

equipment.

2.ThenIwouldliketohearyourproposalsonwhichmachineryweshouldconsider acquiring. 3.Closely connected with the

purchase or hire of

machinery is the matter of

maintenance. We also need to be

discussed. How many new

staff will be

required, for

example? 4.tthesame timeIwould appreciateit, if

youcould provide

mewithestimatesof theprobable working life of the

equipment, which you

propose. Could

youplease letme have

yourpreliminary

thoughts onthe

questionsin

timeforourmeeting next week?

2.了解情况 MEMORANDUM To:All members of

staff, Northern BranchFrom: K.L.J.Date: 5

December 1994 Subj ect:

PERSONAL COMPUTERS The board urgently requires feedback

on our

experience with PCs in

Northern Branch. I

needto know, for my

report: 1.What you

personally use your PC

forand your reasons fordoing this. If you

are

doingworking that was

formerly done by other staff,

pleasejustify this. 2.What software you use, Please name the

programs. 3.How many hours per day you spend actually

using it. 4.How your PC has not come up to your

expectations. 5.What

unanticipated uses you have found for your PC, that others may want to

share.

Please Fax this

information directly to me by 5

p.m.. on

Wednesday 7

December. If you have

anyquestions,pleasecontactmyassistant,JaneSimmonds,whowillvisityouonTuesday,6 December. Thank you for your

help.(3).活动安排(1)NTERAL MEMOI

To:All Branches From: Sales

ManagerDate: 28

November, 1996 Tour:

5210______New Carrier 1.e have found a new

carrier for Tour 5210. This id DTL

Aviation company.

2.llclientswhostillwanttotakethisholidaymustreconfirmt

heirbookingsassoonas possible. 2.hey must also check in at

Gatwick Airport by 0825 on the day of

departure. 3.lease write to all

agencies and them

this.活动安排 （二）MEMORANDUM From:

Office of the

GM.Date: Feb. 1 To: Heads of

factories Subject: Trip by GM Below are

details of the

factories that the

general Manager will visit. In

each one, the GM would like to speak to all

members of the

Production Dept. please inform each factory and them to

cancelall other

appointment. March 8

Kuala Lumpur March 9

Singapore March 10

Singapore March 11

Jakarta(4)建议MEMO To:

Project Planning Dept.From: General Manager Date: Jan

5Subject: Aqua Warm BV I have looked though

our

records of the work that we did at

Perfecta Ltd. The

heating systemwas checked three times before it was turned on. We are

absolutely sure that

explosion is not

ourresponsibility. I

suggest, therefore, that

Perfecta writes to Aqua Warm to claim

compensation. Please write to

Perfecta (address: 61 Bath Road,

Worester, England WR

5 3AB) and

explainour

position.(5)报告 MEMO To:All Directors From: Lynn Adam,

Administrative Secretary Date: May 25, 1999 Subj ect: Machine Dictation At the

request of some of

the

division direction, we have made a

survey of

machine

transcripts tosee what could be done to

improve both the

quality of

transcripts and the speed with

which thework is

completed. these are their

suggestions: 1.oth

dictators and

transcribers should be

familiar with the

dictating and

transcribing Equipment. A

manual is

available for every

machine; it

explains how to use the

equipment. 2.t would be

helpful if all

dictators would: a. Mark the

indicator slips with special

instruction and

correction. Mark

the slips, too, to show the length of the letter or

report. b. Spell any proper names as well as

technical or

unfamiliar words. c.

Control their

voice so that the

dictation is

neither too loud nor too soft. Be sure to

enunciateclearly. d.

Supply as mach

information as

possible__ number of

copies, type

of

massage, and

identity ofdictator. It would also help if

salutations and subj ect lines, when used, were

dictated. e.

Indicate when you would like the

dictation

complete the work

dictation is rush. 3.achine

transcribers willcomplete

transcriptionbythedayfollowing the

receivingof thetape unless

thedictationis marked

rush-----theneverywill be made

tocomplete the

workwhen it is

wanted. Please let

me know if you have further

suggestions. I

should also like to know if these

suggestionsresult in

better

transcripts.四 考试题型与范例 考题一 You are the

Managerof asmall printing

company. A

newemployee, Mark McCabe, is

joiningyour company on 10 th May.